Document Processing: Privacy-Conscious AI-OCR Systems

Eliminate manual data entry. We build intelligent OCR pipelines that extract structured data from invoices, delivery notes, and contracts - with high extraction accuracy & validation.

Book a call How it works
Specifications
Privacy-conscious hosting options
Reads variable layouts without templates

Conquer the document flood.

BEFORE
✕Manual Data Entry Staff spend hours each week transcribing invoice data and spreadsheet rows by hand.
✕Rigidity Classic OCR breaks down the moment an invoice layout shifts by even a few millimeters.
✕Transcription Errors Typos in amounts or invoice numbers lead to time-consuming reconciliations in accounting.
AFTER
✓High Extraction Accuracy Intelligent semantic extraction understands the context of every document.
✓Template-Free Layouts No templates needed - our AI recognizes invoices regardless of design.
✓LLM Validation Language models automatically correct logical errors such as total mismatches.

Technology for Error-Free Text Capture

LLM Validation

We combine classic OCR with intelligent language models to automatically correct logical errors (e.g. total reconciliation).

Template-Free Layouts

No templates required. Our AI pipelines recognize invoices, delivery notes, or receipts regardless of design.

Privacy-Conscious Infrastructure

Processing on privacy-conscious EU infrastructure or on-premises - your documents are never used to train public models.

Supported Technologies

We combine modern embedding models with powerful vector databases for precise, cited answers.

Qdrant
Pinecone
pgvector
Llama 3
Mixtral
OpenAI API
Qdrant
Pinecone
pgvector
Llama 3
Mixtral
OpenAI API

The path to automated document capture.

1
Content audit process diagram

Document Audit

We review document types, image quality, and define the target data structures.

2
Content review checklist with document icons

Pipeline Modeling

We configure preprocessing steps (e.g. deskewing, contrast) and select the OCR engines.

3
Website page structure with code and performance icons

Semantic Mapping

We integrate LLM prompts to logically structure the extracted raw text (e.g. tax rates, line items).

4
Secure CMS dashboard with admin access and settings

ERP Export

We build exports into accounting software or databases (DATEV, SAP, Lexoffice).

Ready to automate your document processing?

We'll clarify your document types and interface requirements in a 30-minute call.

Book a call now

Frequently Asked Questions About Document Processing

How is AI-OCR different from classic OCR?

Classic OCR systems only read letters and require rigid templates for every document layout. AI-OCR understands context: the system recognizes invoice amounts, tax rates, and line items even with completely unknown layouts or poor scans.

Is processing sensitive documents GDPR-compliant?

Yes. We host OCR services and language models primarily on EU servers or on-premises. Data transfers are safeguarded in compliance with GDPR via Standard Contractual Clauses, and we contractually guarantee your documents are never used for model training.

Which document formats can be processed?

We process image files (PNG, JPG, TIFF), scanned or native PDFs, and Word documents. Output is delivered as clean JSON, imported directly into your ERP, CRM, or accounting software (DATEV, Lexoffice, SAP).